Status
Open
Competition Closing Date: 06-JUL-2026
From: RCSU ATLANTIC
Subj: Class B Temporary Res Svc opportunity - RCSU ATLANTIC - PO BOX 99000 STN FORCES, HALIFAX, NS, B3K 5X5(Actual Employment Location: 12 Wing Shearwater)
Refs:
A. CF Mil Pers Instr 20/04 - Administrative Policy of Class A, Class B and Class C Reserve Instruction
B. DAOD 5023-2 - Physical Fitness Program
C. MHRRP - Military Human Resources Records Procedures - Topic Cl A, B,C Res Service
D. CFIRP - Canadian Forces Integrated Relocation Program
E. CFTDTI - Canadian Forces Temporary Duty Travel Instructions
F. CANFORGEN 132/17 CMP 065/17 121312Z AUG 17, Identification of Official Languages Requirements for Primary Reserve
Positions
G. CJCR Gp O 5520-2 Reserve Service Opportunities - 90 or More Consecutive Days
- RCSU ATLANTIC has a Class B Temporary for a OCdt/Lt MOS ID/Occupation 00232-13-CIC to commence on 01-SEP-2026 until 29-FEB-2028.Only personnel from the following Component/Sub-Component may apply for this position: Cadet Org and Trg Service, Primary Reserve Force, Supplementary Reserve Force, Regular Force.
- Essential requirements are as fols:
- Rank: OCdt/Lt
This position is established at the rank of OCdt-Lt.
Applicants who are one rank lower, or one rank higher who are willing to relinquish their rank, may apply but will only be considered if there are no suitable applicants at the substantive rank.
- MOS ID: 00232-13-CIC
In the absence of a qualified COATS member, a Primary Reserve Force member may be considered and may be offered the position with the condition that the member completes component transfer to COATS, posting to the NDHQ PRL under the administration of DRSM or is attach posted to CJCR with concurrence from their home unit. The posting to the PRL must be approved by DRSM prior to commencement of the period of employment.
- Language: English essential
- Security clearance: Reliability Status
- Health: BE MED/DENT FIT
- Physical fitness: MUST BE PHYSICALLY FIT
- Required experience and quals:
Courses:
Quals:
Competency Remarks:
1. Experience in Orderly Room administration;
2. Experience in the supervision of military and/or civilian personnel;
3. Knowledge of and experience applying federal government and DND policies such as TB policies, QR&Os, DAODs, CFAOs, and various directives and instructions;
4. Working knowledge of RPSR and supporting documents; and
5. Working knowledge of HRMS/Guardian.
- Position requirements for regular force annuitants permit IAW CMP instruction 20/04: Yes - Either Option (http://cmp-cpm.mil.ca/en/policies/cf-mil-pers-instr.page (# 20/04))
- Secondary requirements of position, as applic:
A. Experience working in support of the CCO;
B. Demonstrated experience using MS Office Suite;
C. Enhanced interpersonal skills;
D. Enhanced verbal and written communication skills; and
E. Demonstrated problem solving skills, initiative and the ability to remain calm under demanding circumstances.
- Basic description of duties: The J1 HR Supervisor (Records/Pay) is responsible for the provision of human resource services to include the generation of reports, supervising records management; pay; clearance processing; leave maintenance; and monitoring client service.
Duties include:
a. Audit/correct new files that HR Admin Clerks input into HRMS and spot check transactions for accuracy.
b. Supervise the accurate maintenance of the personnel files and entries in HRMS/Guardian, RPSR and Monitor Mass.
c. Assist the HR Manager in providing advice to staff on matters pertaining to the administration of COATS members and Civilian Instructors.
d. Supervise annual stripping of personnel files and archiving of unit files.
e. Review documentation for proper completion prior to submitting for signature.
f. Process Reliability Screening/Security Clearances for members.
g. Control and issue Service Numbers to Civilian Instructors and Staff Cadets.
h. Supervise Class A and B contracts and ensure the accurate and timely completion of pay entries in RPSR.
i. Coordinate the preparation and distribution of all Records of Employment (ROE).
j. Initiates recovery actions on overpayments.
k. Responsible for coordinating training in HRMS/Guardian.
l. Supervising the completion and quality of Personnel Development Reviews (PDRs), Personnel Evaluation Reports (PER) and Performance Agreements as applicable.
m. Supervise establishment change submissions and generate automated establishment and human resource reports.
n. Assist with briefing staff on relocation entitlements and coordinating requirements with relocation services.
o. Supervising human resource policy compliance and casualty administration.
p. Investigate administrative pay and benefit issues.
q. Supervise unit administration including certificates and medals, entitlements, compensation benefits, establishment changes, PRV, annual leave, leave cash out, maternity / parental leave, MPRR and remedial measures.
r. Effect changes in correction mode for HRMS/Guardian.
s. Investigate administrative pay and benefit issues.
- Rations, quarters, accomodations, and/or move
- Rations and quarters are available?: NO
- Member must live in service accomodation?: NO
- Member must live on the economy.
- Move of DHG and E will be considered? NO
- Other pertinent details: If move of DHG and E is not considered for this employment opportunity, this means that the member is responsible to bear all costs associated with moving DHG and E to their new place of duty when the member is not from the local area. No travel, rations or accommodation expenses related to the move will be reimbursed.
- Members of the Supp Res if eligible who wish to apply for this position may do
so through SUPP RES STAFF at toll free number: 1-866-558-3566, Fax number:
1-613-992-1324, Email:
DND.SuppRes - ResSupp.MDN@forces.gc.ca.Members of the P Res and Reg F if eligible who wish to
apply for this position may do so through their home unit's Orderly Room. If
eligible, members of the NAVRES/RCN PRL, who wish to apply for this position,
may do so by submitting an e-mail through their chain of command before going to
the appropriate career manager for action.If selected, members of the
NAVRES/RCN PRL must receive an authorisation from NAVRESHQ prior to start
employment; this will ensure careful review of position requirements and time to
complete appropriate administrative action.If selected for an employment within
RCN, members of all Commands must receive an authorisation from NAVRESHQ prior
to start employment. All nominations must be submitted through the Monitor Mass
Reserve Employment Opportunity (REO). NOMINATIONS NOT PROCESSED THROUGH REO WILL
NOT BE CONSIDERED.Nominations must include the following:
- Contact information.
- Confirmation of whether or not member is in receipt of a pension under the CFSA attributable to REG F SVC.
- Any other pertinent info that should be considered by the employer (personal limitations affecting service performance, etc), including comments regarding any requirements for the position that may not be up to date in HRMS(such as language profile, physical fitness or medical) since initial screening for the POSN will be based on HRMS data.Sources documents will be required.
- CL C RES SVC IPC/IC calculation report results from HRMS (for CL C RES SVC opportunities only).
- OPI:
- Name: Lt(N) Kavanaugh , Deborah
- Position: 081969 - J1 - STAFFING OFFICER/SO CDT PTC
- Phone: 902-720-1599
- Email: deborah.kavanaugh@forces.gc.ca
- Interviews: Only applicants considered suitable for the position will be contacted for interviews.
- Remarks: A. This is a temporary Class B position with a continued engagement for one year or until the return of the incumbent IAW Ref A. Total period of employment will not exceed three years.
B. As per ref C, the member is responsible for contacting their home unit OR to request nomination for the REO. The home unit OR will conduct a staff check to ensure the member does not have any outstanding administrative or disciplinary action pending on their file prior to nomination. Nominations must be made in Monitor Mass a minimum of 48 hours prior to the competition closing date. Supporting documents must be received by the REO OPI no later than 2359 Pacific standard-time on the closing date.
C. The employment of Regular Force annuitants is strictly controlled within the CAF and must be approved by the VCDS. This permanent position is advertised as either an Option 1 or Option 2 Reserve Employment Opportunity; however preference will be given to suitably qualified non-annuitant applicants. In the absence of a suitably qualified COATS or Primary Reserve non-annuitant member, Regular Force annuitants will be considered and may be offered the position on an Option 1 contract basis with employment limitations on the number of days employed annually. Annuitant employment periods shall not exceed three years in the position at which time the position must be posted for competition through REO.
D. Applicants must provide a cover letter and resume describing in detail specifically how the applicant satisfies each of the required experience, quals and secondary requirements and including the following:
1) Security clearance expiry date;
2) Dates available;
3) Contact numbers at work and home;
4) Confirmation of whether or not member is in receipt of a pension under the CFSA attributable to Reg F svc;
5) Email contact information for two work references; Members current military supervisor may also be contacted.
6) Copy of their MPRR;
7) Supporting documentation pertinent to the position.
E. In addition to the required cover letter and resume, applicants may choose to submit additional supporting documentation (e.g. performance evaluations, course reports, letters, and awards) for consideration. Information in those documents will be considered by the selection board and HQ CO/RCSU CO (employing authority) to determine the applicant's match to the required experience and qualifications and secondary requirements for the position, and their past performance and potential. In submitting these documents, applicants agree to their use for the purpose of the selection process.
F. The CAF is now emphasizing the importance of COATS members in maintaining a healthy lifestyle as a CAF member and role model for youth. It will be the responsibility of each member to maintain their personal health and physical fitness through an active and healthy lifestyle.
G. The following are required as conditions of this reserve service and must be obtained prior to the commencement of service:
1) A valid Police Records Check (PRC) and Vulnerable Sector Screening (VSS);
