Status
Open
Competition Closing Date: 23-DEC-2025
From: RCSU PACIFIC
Subj: Class B Permanent Res Svc opportunity - RCSU PACIFIC - PO BOX 17000 STN FORCES, VICTORIA, BC, V9A 7N2(Actual Employment Location: Victoria, BC)
Refs:
A. CF Mil Pers Instr 20/04 - Administrative Policy of Class A, Class B and Class C Reserve Instruction
B. DAOD 5023-2 - Physical Fitness Program
C. MHRRP - Military Human Resources Records Procedures - Topic Cl A, B,C Res Service
D. CFIRP - Canadian Forces Integrated Relocation Program
E. CFTDTI - Canadian Forces Temporary Duty Travel Instructions
F. CANFORGEN 132/17 CMP 065/17 121312Z AUG 17, Identification of Official Languages Requirements for Primary Reserve Positions
- RCSU PACIFIC has a Class B Permanent for a MCpl/MCpl MOS ID/Occupation 00359-01-COATS-GS NCM, or 00375-01-HRA to commence on 01-FEB-2026 until 31-JAN-2029.Only personnel from the following Component/Sub-Component may apply for this position: Cadet Org and Trg Service, Primary Reserve Force, Regular Force, Supplementary Reserve Force.
- Essential requirements are as fols:
- Rank: MCpl/MCpl
An applicant whose substantive rank is one rank lower may apply. Applicants whose substantive rank is higher may apply but, if selected, may be required to relinquish their rank to that indicated for the position.
- MOS ID: 00359-01-COATS-GS NCM, or 00375-01-HRA
In the absence of a qualified COATS member, a Primary Reserve Force member may be considered and may be offered the position with the condition that the member completes component transfer to COATS, posting to the NDHQ PRL under the administration of DRSM or is attach posted to CJCR with concurrence from their home unit. The posting to the PRL must be approved by DRSM prior to commencement of the period of employment.
- Language: English essential
- Security clearance: Reliability Status
- Health: BE MED/DENT FIT
- Physical fitness: MUST BE PHYSICALLY FIT
- Required experience and quals:
Courses:
Quals: All applicants must meet the following essential skills, knowledge, and qualifications:
1. Experience in Orderly Room administration.
2. Working knowledge of MS Office Suite.
3. Working knowledge of HRMS/Guardian/RPSR.
4. Enhanced interpersonal skills.
5. Competent written and verbal communication skills.
Competency Remarks:
- Position requirements for regular force annuitants permit IAW CMP instruction 20/04: Yes - Either Option (http://cmp-cpm.mil.ca/en/policies/cf-mil-pers-instr.page (# 20/04))
- Secondary requirements of position, as applic: Applicants who demonstrate the following knowledge, skills, or experience may have an advantage:
1. Prior experience working in support of the CCO.
- Basic description of duties: The J1 HR Specialist (Records) is responsive to the J1 HR Supervisor (Records & Pay) and directs the provision of human resource services to releasing members including completing release documentation; briefing members on the release process and ensuring the quality of the release documentation.
Duties Include:
- Coordinating the transmission of release packages and all necessary paperwork to corps and training centre COs when requested.
- Reviewing and verifying release packages prior to final processing.
- Ensuring COATS IL and release transactions are completed in accordance with current policies and directives.
- Coordinating release medicals.
- Coordinating requests for DWD certificates from CAF and Federal, Provincial and Municipal Governments.
- Maintain a BFG system for Retirement Age (CRA) releases. Prepare letter for RA members 1 year in advance of their RA date. Forward applicable release package to the member's home mailing address no later than 4 months prior to the RA date and ensure appropriate follow-up in order to obtain documentation in order to process the Release.
- Audit applicable forms and to ensure accuracy and completeness including appropriate signatures.
- Ensure appropriate signing authority on Applications for Voluntary Release/Transfer and Recommendation for Compulsory releases are in accordance with the CD Delegated Release Authorities.
- Ensure HRMS/Guardian/RPSR are updated accurately in accordance with HRMS COACH and RPPO Checklist and RTNM is completed and addressed in accordance with regulations.
- Ensure Kit recovery forms are forwarded to the local AJAG with a certified true copy of a member’s outstanding kit.
- Complete applicable Certificate of Service based upon years of service and training. For members with 10 or more years of svc, forward applicable documentation to request a CF 54/75 to NDHQ.
- Complete and Forward a ROE to each member who is releasing or transferring and ensures the appropriate reason code is used depending upon release or transfer item.
- Ensure release or transfer members are briefed on applicable benefits and entitlements.
- Ensure response time to queries received from members on matters relating to release or transfers including Sub-Component Transfers.
- Ensure immediate supervisor is kept abreast on issues relating to release/transfers and communicate verbally and in writing with various offices in Natl CJRC Sp Gp, DMCA, AJAG and other Release Sections.
- Ensure casualty releases, Component Transfers to Regular Force and DMCA directed releases takes precedence over any other release.
- Ensure remainder of releases are processed in accordance with date of release or transfers.
- Rations, quarters, accomodations, and/or move
- Rations and quarters are available?: NO
- Member must live in service accomodation?: NO
- Member must live on the economy.
- Move of DHG and E will be considered? YES
- Other pertinent details:
- Members of the Supp Res if eligible who wish to apply for this position may do
so through SUPP RES STAFF at toll free number: 1-866-558-3566, Fax number:
1-613-992-1324, Email:
DND.SuppRes - ResSupp.MDN@forces.gc.ca.Members of the P Res and Reg F if eligible who wish to
apply for this position may do so through their home unit's Orderly Room. If
eligible, members of the NAVRES/RCN PRL, who wish to apply for this position,
may do so by submitting an e-mail through their chain of command before going to
the appropriate career manager for action.If selected, members of the
NAVRES/RCN PRL must receive an authorisation from NAVRESHQ prior to start
employment; this will ensure careful review of position requirements and time to
complete appropriate administrative action.If selected for an employment within
RCN, members of all Commands must receive an authorisation from NAVRESHQ prior
to start employment. All nominations must be submitted through the Monitor Mass
Reserve Employment Opportunity (REO). NOMINATIONS NOT PROCESSED THROUGH REO WILL
NOT BE CONSIDERED.Nominations must include the following:
- Contact information.
- Confirmation of whether or not member is in receipt of a pension under the CFSA attributable to REG F SVC.
- Any other pertinent info that should be considered by the employer (personal limitations affecting service performance, etc), including comments regarding any requirements for the position that may not be up to date in HRMS(such as language profile, physical fitness or medical) since initial screening for the POSN will be based on HRMS data.Sources documents will be required.
- CL C RES SVC IPC/IC calculation report results from HRMS (for CL C RES SVC opportunities only).
- OPI:
- Name: Lt(N) DeMerchant , Phillip
- Position: 268824 - Screening and Reports Officer/Screening and Reports Officer
- Phone: 250-363-7385
- Email: louis.demerchant@forces.gc.ca
- Interviews: Only applicants considered suitable for the position will be contacted for interviews.
- Remarks: A. This is a permanent Class B position with a continued engagement for a three year period with the potential of extension up to six years as per Ref A based upon authorization of the approval authority, acceptable performance and organizational requirements.
B. Position is geo located in Victoria. An alternate work arrangement will not be considered.
C. As per ref C, the member is responsible for contacting their home unit OR to request nomination for the REO. The home unit OR will conduct a staff check to ensure the member does not have any outstanding administrative or disciplinary action pending on their file prior to nomination. Nominations must be made in Monitor Mass prior to the competition closing date.
D. Upon nomination by the mbrs OR, applicants will be provided with an application form to submit to the REO OPI no later than 2359hrs in their own time zone seven days after the REO closing date. The application form is designed to assist the applicant with concisely articulating how they have met the required experience and qualifications, and the secondary requirements of the REO. In addition to the application form, submissions shall include:
1) A Guardian MPRR (in place of cover letter and resume); and
2) No more than 4 documents that support their responses in the application form (e.g. performance evaluations, course reports, letters of recommendation, and awards).
E. The employment of Regular Force annuitants is strictly controlled within the CAF and must be approved by the VCDS. This position is advertised as either an Option 1 or Option 2 Reserve Employment Opportunity; however, preference will be given to suitably qualified non-annuitant applicants. In the absence of a suitably qualified non-annuitant member, Regular Force annuitants will be considered and may be offered the position on an Option 1 basis with employment limitations on the number of days employed annually. Extension to annuitant employment periods require additional approval.
F. In addition to the meeting the eligibility requirements at ref H, the following are required as conditions of this reserve service and must be obtained prior to and maintained during the period of service:
1) A valid Police Records Check (PRC) and Vulnerable Sector Screening (VSS)
