Status
Closed
Competition Closing Date: 17-NOV-2025
From: NATL CJCR Sp Gp HQ
Subj: Class B Permanent Res Svc opportunity - NATL CJCR Sp Gp HQ - 101 COLONEL BY DR, OTTAWA, ON, K1A 0K2(Actual Employment Location: 295 Coventry Rd, Ottawa, ON)
Refs:
A. CAFMPI 20/04 - Administrative Policy of Class "A", Class "B" and Class C Reserve Service
B. MHRRP - Topic 19 - Cl A, B, C Reserve Service
C. CAFRD - Canadian Armed Forces Relocation Directive
D. CJCR Group Order 5520-2 Reserve Service Opportunities - 90 or More Consecutive Days
E. CJCR Group Instruction 50-01 - Administrative Process for Reserve Service of 90 or more Consecutive Days
- NATL CJCR Sp Gp HQ has a Class B Permanent for a Capt/Capt MOS ID/Occupation 00232-13-CIC, or 00360-01-COATS-GS OFF to commence on 16-AUG-2026 until 15-AUG-2029.Only personnel from the following Component/Sub-Component may apply for this position: Cadet Org and Trg Service, Primary Reserve Force, Canadian Rangers, Supplementary Reserve Force, Regular Force.
- Essential requirements are as fols:
- Rank: Capt/Capt
Applicants whose substantive rank is one rank lower may apply. Applicants whose substantive rank is one rank higher may apply but, if selected shall be required to voluntarily relinquish their rank to that indicated for the position.
- MOS ID: 00232-13-CIC, or 00360-01-COATS-GS OFF
In the absence of a qualified COATS member, a member of another component may be considered for the position with the condition that the member completes a component transfer to COATS. Limited options for a member to remain in the Primary Reserve Force may be possible.
- Language: English or French essential
- Security clearance: Reliability Status
- Health: BE MED/DENT FIT
- Physical fitness: MUST BE PHYSICALLY FIT
- Required experience and quals:
Courses:
Quals:
Competency Remarks:
1. Staff experience working at NDHQ or a subordinate HQ;
2. Experience applying CAF/DND policies/directives;
3. Ability to effectively support and interact with Senior Staff;
4. Excellent verbal and written communication skills;
5. Demonstrated ability to work well with others in accomplishing organizations goals; and
6. Demonstrated problem solving skills and the ability to remain effective under changing and demanding circumstances.
- Position requirements for regular force annuitants permit IAW CMP instruction 20/04: Yes - Either Option (http://cmp-cpm.mil.ca/en/policies/cf-mil-pers-instr.page (# 20/04))
- Secondary requirements of position, as applic:
A. Knowledge of and experience with the CCO;
B. Knowledge of and experience with the COATS Reserve Sub-Component; and
C. Skilled with 365, Teams, MS Outlook, including Word, PowerPoint, Excel.
- Basic description of duties: The Staff Officer to the CO/COS reports to the COS Coordinator and is responsible for supporting the HQ CO and COS in the execution of their administrative and operational responsibilities.
- Ensure all appointments, meetings, and events are scheduled, updated, and deconflicted in a timely manner;
- Receive and track staff work submissions (including LQAC), forwarding them to the CO/COS for review and action;
- Monitor the status of files, tasks, and correspondence, following up to ensure deadlines are met and deliverables are completed;
- Draft and send official correspondence (emails, letters, etc.) on behalf of the CO/COS for events, announcements, surveys, commemorations, and orders;
- Review and edit documents and presentations to ensure clarity, accuracy, and professionalism;
- Serve as a liaison with HQ personnel on behalf of the CO/COS, facilitating communication and information exchange;
- Support the mentorship of COATS personnel outside the formation by maintaining a current list of mentors and associated Terms of Reference (TORs);
- Maintain the unit's secondary duty list and associated TORs on behalf of the HQ CO;
- Coordinate and prepare meetings and briefings for the CO/COS, ensuring agendas, materials, and documentation are in place;
- Submit and track IT service requests for the CO/COS to ensure timely resolution of technical issues;
- Coordinate entry and exit interviews for staff transitioning in or out of the unit;
- Manage organizational tools including tracking systems and the formation battle rhythm, on behalf of the CO/COS;
- Assist with documentation and preparation for PMB's, PEB's and other key meetings;
- Collaborate with the Front Office Staff EA/SO to support various initiatives;
- Act as the administrative and financial agent for CO/COS section, managing commitments, tracking expenditures, supporting HR processes;
- Prepare the CO/COS for workplace committee participation including entertainment, health and safety and other internal initiatives;
- Support unit with functions including townhalls, honours and recognition, and other key engagements; and
- Develop and maintain SOPs and templates and manage recordkeeping for CO/COS and HQ documentation.
- Rations, quarters, accomodations, and/or move
- Rations and quarters are available?: NO
- Member must live in service accomodation?: NO
- Member must live on the economy.
- Move of DHG and E will be considered? NO
- Other pertinent details: If move of DHG and E is not considered for this employment opportunity, this means that the member is responsible to bear all costs associated with moving DHG and E to their new place of duty when the member is not from the local area. No travel, rations or accommodation expenses related to the move will be reimbursed.
- Members of the Supp Res if eligible who wish to apply for this position may do
so through SUPP RES STAFF at toll free number: 1-866-558-3566, Fax number:
1-613-992-1324, Email:
DND.SuppRes - ResSupp.MDN@forces.gc.ca.Members of the P Res and Reg F if eligible who wish to
apply for this position may do so through their home unit's Orderly Room. If
eligible, members of the NAVRES/RCN PRL, who wish to apply for this position,
may do so by submitting an e-mail through their chain of command before going to
the appropriate career manager for action.If selected, members of the
NAVRES/RCN PRL must receive an authorisation from NAVRESHQ prior to start
employment; this will ensure careful review of position requirements and time to
complete appropriate administrative action.If selected for an employment within
RCN, members of all Commands must receive an authorisation from NAVRESHQ prior
to start employment. All nominations must be submitted through the Monitor Mass
Reserve Employment Opportunity (REO). NOMINATIONS NOT PROCESSED THROUGH REO WILL
NOT BE CONSIDERED.Nominations must include the following:
- Contact information.
- Confirmation of whether or not member is in receipt of a pension under the CFSA attributable to REG F SVC.
- Any other pertinent info that should be considered by the employer (personal limitations affecting service performance, etc), including comments regarding any requirements for the position that may not be up to date in HRMS(such as language profile, physical fitness or medical) since initial screening for the POSN will be based on HRMS data.Sources documents will be required.
- CL C RES SVC IPC/IC calculation report results from HRMS (for CL C RES SVC opportunities only).
- OPI:
- Name: Lt(N) Pichaloff , Timothy
- Position: 234685 - J1 EMPLOYMENT/J1 EMPLOYMENT
- Phone: 250-686-1788
- Email: timothy.pichaloff@forces.gc.ca
- Interviews: Only applicants considered suitable for the position will be contacted for interviews.
- Remarks: A. This is a permanent Cl B position with a continued engagement for a three year period. The applicant will be a Staff Officer within the Fmn HQ. Initially, they will be in the job of Staff Officer HQ CO/COS, but can expect to be assigned to other tasks and potentially fill another role within the Fmn during their period of service.
B. As per ref B, the member is responsible for contacting their home unit OR to request nomination for the REO. The home unit OR will conduct a staff check to ensure the member does not have any outstanding administrative or disciplinary action pending on their file prior to nomination. Nominations must be made in Monitor Mass prior to the competition closing date. Applicants must submit their supporting documents to the REO OPI no later than 2359hrs in their own time zone on the closing date
C. The employment of Regular Force annuitants is strictly controlled within the CAF and must be approved by the VCDS. This position is advertised as either an Option 1 or Option 2 Reserve Employment Opportunity; however, preference will be given to suitably qualified non-annuitant applicants. In the absence of a suitably qualified non-annuitant member, Regular Force annuitants will be considered and may be offered the position on an Option 1 basis with employment limitations on the number of days employed annually. Extension to annuitant employment periods require additional approval.
D. Applicants must provide an application package describing specifically how the applicant satisfies each of the required experience and qualifications and secondary requirements. Only the information provided, along with the applicant's MPRR, will be used to determine the applicant's match to the required experience and qualifications and secondary requirements for the position, and their past performance and potential. In submitting these documents, applicants agree to their use for the purpose of the selection process. Applications shall include:
1) Resumé;
2) Cover letter;
3) Phone and email contact information;
4) Confirmation of whether or not the applicant is in receipt of a pension under the CFSA attributable to Reg F svc;
5) Phone and email contact information for two work references; the member's current military supervisor may also be contacted; and
6) (Optional) Supporting documentation pertinent to the position (e.g. performance evaluations, course reports, letters, and awards).
