Status
Open
Competition Closing Date: 16-DEC-2024
From: CANFLTPAC HQ
Subj: Class B Permanent Res Svc opportunity - CANFLTPAC HQ - PO BOX 17000 STN FORCES, VICTORIA, BC, V9A 7N2
Refs:
A. CF Mil Pers Instr 20/04 - Administrative Policy of Class A, Class B and Class C Reserve Instruction
B. DAOD 5023-2 - Physical Fitness Program
C. MHRRP - Military Human Resources Records Procedures - Topic Cl A, B,C Res Service
D. CFIRP - Canadian Forces Integrated Relocation Program
E. CFTDTI - Canadian Forces Temporary Duty Travel Instructions
F. CANFORGEN 132/17 CMP 065/17 121312Z AUG 17, Identification of Official Languages Requirements for Primary Reserve Positions
- CANFLTPAC HQ has a Class B Permanent for a Cpl/Cpl MOS ID/Occupation 00376-01-FSA to commence on 07-JAN-2025 until 06-JAN-2028.Only personnel from the following Component/Sub-Component may apply for this position: Regular Force, Primary Reserve Force, Supplementary Reserve Force.
- Essential requirements are as fols:
- Rank: Cpl/Cpl
A MS/MCpl or a S2/Pte(T) may be considered if no qualified candidate at the requested rank level applies or is found suitable. Relinquishment of rank shall apply.
- MOS ID: 00376-01-FSA
- Language: English essential
- Security clearance: Reliability Status
- Health: BE MED/DENT FIT
- Physical fitness: MUST BE PHYSICALLY FIT
- Required experience and quals:
Courses:
Quals:
Competency Remarks:
- Position requirements for regular force annuitants permit IAW CMP instruction 20/04: No (http://cmp-cpm.mil.ca/en/policies/cf-mil-pers-instr.page (# 20/04))
- Secondary requirements of position, as applic:
- Basic description of duties: Specific Knowledge and Skills:
Have working knowledge of basic to intermediate level financial services administration, to include but not limited to: the initiation and finalization of claims; travel arrangement; HRG STS (i.e. TIN, TAN); Delegation of Authority; Expenditure Management Process, Treasury Board Directive on THCEE
Be skilled at publication research; identify location of resources and maintain knowledge pool on the Shared Drive for other administrators
Possess good verbal and written communication skills
Possess excellent customer service skills
Responsibilities:
Know which units are supported by CFP HQ and redirect when required;
Receive all customers at the reception desk and have them sign in. Listen to their requests and either:
a) take the requisite action
b) assign to a FSA on the floor
c) open a file and defer until later
Be the face of the CFP HQ Claim Section. Keep reception desk presentable
Be professional; maintain a high standard of dress and turn away customers who do not meet the standard
Action CFP in/out clearance processes for REG and RES F members. Ensure we capture the personal contact info (e-mail, phone #) for all RES F members
Maintain the Claims positional mailbox; make sure each e-mail is given a proper category and when needed, a flag. De-clutter the inbox and archive e-mails to free up space as required
Assign customers to administrators as required. Delegate requests in the positional mailbox to FSA on the floor by using categories in Outlook. De-conflict as needed
Ensure filing cabinets are orderly and that the yearly archive is carried out
Update and maintain table(s) to track all Reservists employed at CFB Esquimalt, to include data relevant to the Claim Section. Prepare reports on RES F members (such as those whose contracts exceed 180 days) when asked. Address data discrepancies with FOR Records (for they maintain a separate tracker)
Release monthly communiques/newsletters to the civilian e-mail addresses of all RES F members. Mainly used to remind them of their admin responsibilities, such as tracking used leave, days at sea and to complete their out-clearance at least two weeks in advance
Ensure Reserve files are complete, consistent and well documented. No member should be sent back to their NRD at end of contract without a complete file.
Secondary:
Assist Administrators if they are overwhelmed;
Keep track of in/out correspondence and control the 728 register. Send claims to the cashier as required;
Maintain and prune the FOR Claims Shared Drive folder. Ensure files are current, relative and filed in the proper folder. Archive obsolete files;
Build on publication research skills. Save all useful policy clarification message and e-mails to the Shared Drive in the appropriate folder;
Aim to deflect as many distractions away from FSA on the floor as possible. Anything that can be handled at reception, should be.
When passing files to FSA for action, make sure all required documentation is included or, have detailed notes to indicate what is missing
- Rations, quarters, accomodations, and/or move
- Rations and quarters are available?: NO
- Member must live in service accomodation?: NO
- Member must live on the economy.
- Move of DHG and E will be considered? YES
- Other pertinent details:
- Members of the Supp Res if eligible who wish to apply for this position may do
so through SUPP RES STAFF at toll free number: 1-866-558-3566, Fax number:
1-613-992-1324, Email:
DND.SuppRes - ResSupp.MDN@forces.gc.ca.Members of the P Res and Reg F if eligible who wish to
apply for this position may do so through their home unit's Orderly Room. If
eligible, members of the NAVRES/RCN PRL, who wish to apply for this position,
may do so by submitting an e-mail through their chain of command before going to
the appropriate career manager for action.If selected, members of the
NAVRES/RCN PRL must receive an authorisation from NAVRESHQ prior to start
employment; this will ensure careful review of position requirements and time to
complete appropriate administrative action.If selected for an employment within
RCN, members of all Commands must receive an authorisation from NAVRESHQ prior
to start employment. All nominations must be submitted through the Monitor Mass
Reserve Employment Opportunity (REO). NOMINATIONS NOT PROCESSED THROUGH REO WILL
NOT BE CONSIDERED.Nominations must include the following:
- Contact information.
- Confirmation of whether or not member is in receipt of a pension under the CFSA attributable to REG F SVC.
- Any other pertinent info that should be considered by the employer (personal limitations affecting service performance, etc), including comments regarding any requirements for the position that may not be up to date in HRMS(such as language profile, physical fitness or medical) since initial screening for the POSN will be based on HRMS data.Sources documents will be required.
- CL C RES SVC IPC/IC calculation report results from HRMS (for CL C RES SVC opportunities only).
- OPI:
- Name: PO 1 Hegland , Christian
- Position: 001191 - BUDGET MANAGER/GESTIONNAIRIE DE BUDGET
- Phone: 250-363-5471
- Email: christian.hegland@forces.gc.ca
- Interviews: Only applicants considered suitable for the position will be contacted for interviews.
- Remarks: Statement on the Engagement of CFSA Part I Annuitants:
The Management Framework issued at VCDS 5323-1 (DGRC) 6 March 2012, which remains in
force at this time, affords that annuitants in receipt of pension benefits under the CFSA Part I
who endeavor to undertake a period of Reserve Force service in fulfillment of a requirement
anticipated to last longer than one year shall rejoin and recontribute to the CFSA Part I under the
terms of "Option 2" at para 2.13 of CMP instr 20/04. This is the guiding principle on which an
AFC decision was based and promulgated by the CDS at 5323-1 (D Res) 5 Mar 2012.
Notwithstanding this guiding principle, certain circumstances may exist where an application
may be made to VCDS requesting an exception which would permit engagement of a CFSA Part
I annuitant under the terms of "Option 1" (maximum 330 days in any 365 day period).
CFSA Part I annuitants wishing to apply for this position with an expectation of being approved
for service under the terms of "Option 1" as detailed in Para 2.13 of CMP instr 20/04 will only
be considered:
· in cases where the position is currently vacant;
· in the absence of currently serving Reserve Force members not in receipt of benefits
under CFSA Part I who apply;
· in the absence of currently serving Reserve Force members who are CFSA annuitants
wishing to apply under the terms of "Option 2" who apply;
· where a reasonable effort has been made to fill the position using non-annuitants or
annuitants under the terms of "Option 2;"
· where a defined operational impact, including activities that support the implementation
of SSE pursuant to CANFORGEN 033/18, can be substantiated to the VCDS should the
position remain vacant;
· where clearly-identified and expressed plan is articulated to remedy the need to use a
CFSA Part 1 annuitant under the terms of "Option 1;" and
· where expressed written authority from the VCDS for a specific exception has been
requested by the employing unit’s L1 and received.
Note: The employing unit is responsible for requesting a specific exception through their L1
pursuant to direction at VCDS 5323-1 (DDFP) 7 September 2017 – Management Framework
Update – CFSA Annuitants – Fulltime Reserve Service. Approval from VCDS must be received
prior to recommending an applicant to the Class "B" or "C" Reserve Service Approving
Authority (DRSM).
