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REO: O-67001 35 SVC BTL - CHIEF-CLERK 2 IC

Status Closed

Competition Closing Date: 17-OCT-2024

From: 35 Svc Bn

Subj: Class B Permanent Res Svc opportunity - 35 Svc Bn - COMPLEXE MILITAIRE SAINT-MALO 102 0 RUE VINCENT-MASSEY, QUEBEC, QC, G1N 1M8

Refs:

A. CF Mil Pers Instr 20/04 - Administrative Policy of Class A, Class B and Class C Reserve Instruction
B. DAOD 5023-2 - Physical Fitness Program
C. A-PM-245-011/FP-001
D. CFIRP - Canadian Forces Integrated Relocation Program
E. CFTDTI - Canadian Forces Temporary Duty Travel Instructions

  1. 35 Svc Bn has a Class B Permanent for a Sgt/Sgt MOS ID/Occupation 00375-01-HRA to commence on 17-SEP-2024 until 16-SEP-2027.Only personnel from the following Component/Sub-Component may apply for this position: Primary Reserve Force.
  2. Essential requirements are as fols:
    1. Rank: Sgt/Sgt
      AWSE, acting lacking and substantive promotion/appointment will be authorized. Only candidates with a substantive rank of MCPL and candidates with the rank of WO who are willing to relinquish his rank for the duration of the employment can apply but they will only be considered if no candidates with the rank of SGT has applied.
    2. MOS ID: 00375-01-HRA
    3. Language: French essential
    4. Security clearance: Secret
    5. Health: BE MED/DENT FIT
    6. Physical fitness: MUST BE PHYSICALLY FIT
    7. Required experience and quals:
      Courses:
      Quals:
      Competency Remarks:
    8. Position requirements for regular force annuitants permit IAW CMP instruction 20/04: Yes - Either Option (http://cmp-cpm.mil.ca/en/policies/cf-mil-pers-instr.page (# 20/04))
  3. Secondary requirements of position, as applic: TECHNICAL/PROFESSIONAL KNOWLEDGE: a. Be skilled with SSRR, Guardien, Monitor Mass, Web STAS, POTFC, MS Office, sharepoint software; b. Be familiar with the use of different publications such as CBI, CDIO, CFAO, CFRO, MHRRP, DAOD, CANFORGEN, MPAI; c. Knowledge of CA, Div, Bde policies; d. Knowledge of personnel administration procedures relating to promotions, releases, reclassifications, ETD, ED&T, tasks related to pay, data entry; e. Knowledge of personnel records administration for domestic and expeditionary operations. - PREVIOUS EXPERIENCE: a. Previous work experience in a unit orderly room. b. Experience supervising subordinates. - BEHAVIORAL SKILLS: a. Action orientation and spirit of initiative; b. Credibility and influence; c. Autonomy and sense of responsibility; d. Demonstrate in-depth thinking; e. Work effectively with others; f. Conscientious character; g. Adaptability; h. Time and priority management; and i. Communication. WORKING CONDITIONS: a. Be willing to work outside of normal working hours as needed, including evenings and weekends. b. Be available to perform tasks, training and training outside the geographic area as needed.
  4. Basic description of duties: 1. Support the Head Clerk in unit tasks 2. Produce all documentation and follow up on releases 3. Manage and administer reporting room staff 4. Enter and verify data in the Human Resources Management System (HRMS). 5. Register pay and allowances in the Reserve Pay System (RPS). 6. Perform data entry and verification for security clearance (WESTAS) 7. Act as Acting Chief Clerk during Chief Clerk's absence. 8. Good organizational skills
  5. Rations, quarters, accomodations, and/or move
    1. Rations and quarters are available?: NO
    2. Member must live in service accomodation?: NO
    3. Member must live on the economy.
    4. Move of DHG and E will be considered? YES
    5. Other pertinent details: Applicants must reside within the geographic region of the employing unit or applicants belonging to the employing unit that has received CO approval to remain outside the geographic area will be considered equal. Candidates coming from outside the geographical area of the employment unit but not belonging to the employing unit and living 40 km or more away, can apply but will be considered ONLY IF NO candidates living in the geographical area or belonging to the employment unit has applied. Candidates living outside the geographical area of the employing unit and who refuse a relocation will be able to benefit from special commuting assistance (SCA) according to DRAS 209.29
  6. Members of the Supp Res if eligible who wish to apply for this position may do so through SUPP RES STAFF at toll free number: 1-866-558-3566, Fax number: 1-613-992-1324, Email: DND.SuppRes - ResSupp.MDN@forces.gc.ca.Members of the P Res and Reg F if eligible who wish to apply for this position may do so through their home unit's Orderly Room. If eligible, members of the NAVRES/RCN PRL, who wish to apply for this position, may do so by submitting an e-mail through their chain of command before going to the appropriate career manager for action.If selected, members of the NAVRES/RCN PRL must receive an authorisation from NAVRESHQ prior to start employment; this will ensure careful review of position requirements and time to complete appropriate administrative action.If selected for an employment within RCN, members of all Commands must receive an authorisation from NAVRESHQ prior to start employment. All nominations must be submitted through the Monitor Mass Reserve Employment Opportunity (REO). NOMINATIONS NOT PROCESSED THROUGH REO WILL NOT BE CONSIDERED.Nominations must include the following: 
    1. Contact information.
    2. Confirmation of whether or not member is in receipt of a pension under the CFSA attributable to REG F SVC.
    3. Any other pertinent info that should be considered by the employer (personal limitations affecting service performance, etc), including comments regarding any requirements for the position that may not be up to date in HRMS(such as language profile, physical fitness or medical) since initial screening for the POSN will be based on HRMS data.Sources documents will be required.
    4. CL C RES SVC IPC/IC calculation report results from HRMS (for CL C RES SVC opportunities only).
  7. OPI:
    • Name: Capt Sindakira , Jean
    • Position: 121086 - Capt-Adjt/Capt-Adjt
    • Phone: 418-686-2291 x2173
    • Email: jean-paul.sindakira@forces.gc.ca
  8. Interviews: Only applicants considered suitable for the position will be contacted for interviews.
  9. Remarks: A. Each candidate must submit a CV, a Member Personal Record Resume (MPRR), and a cover letter or the Candidate's Achievement File -P Res which is to be uploaded into Monitor Mass for review by the selection board. See following link for the candidate's achievement file form. If the link does not work, please contact the hiring OPI. https://acims.mil.ca/org/QG2DIVCA/_layouts/15/DocIdRedir.aspx?ID=H6Y7XWJNP6M3-213825719-29629 B. The selection process may include, but not be limited to, a written test, case study analysis, production of a report, preparation and delivery of a presentation, a standardized selection interview and/or validation of references. C. Candidates who do not have a linguistic profile or the required level as per the REO must be willing to undergo a language assessment during the period of employment. The offer of employment may be conditional on obtaining the required language level for this position. D. Candidates who do not have a security clearance or the required clearance as per the REO must be willing to complete a job-related security clearance application. The offer of employment may be conditional on obtaining the required security clearance for this position. E. An extension of permanent class "B" svc for a period of three years is possible and conditional on the availability of funds, eligibility for Cl B svc according to the essential requirements of the position, and authorization from the extension of the position by the employing authority. F. The prioritization of the selection will be made according to: -CAO 29-01 Employment of members of the Reserve Force within the Canadian Army https://acims.mil.ca/org/3372/_layouts/15/DocIdRedir.aspx?ID=EXEC-470230624-1319 -O Div G1-23 Employment of members of the Reserve Force within the 2 Cdn Div https://acims.mil.ca/ecr/uic/9993/_layouts/15/DocIdRedir.aspx?ID=9993-1575053548-4310G. G. Interviews for eligible candidates from outside the geographic region may be conducted by telephone and/or video teleconference to save temporary duty (TD) fees. H. Units must provide the member's most up to date MPRR prior to interviews, notify the employing unit when a candidate is subject to administrative or disciplinary action, and report any discrepancies in information between those in the candidates evaluation window in the REO module of the Monitor Mass software and the most up-to-date one. Ex. courses, promotion, Forces Test, etc., completed before the end of the competition. I. Statement on the Engagement of CFSA Part I Annuitants: The Management Framework issued at VCDS 5323-1 (DGRC) 6 March 2012, which remains in force at this time, affords that annuitants in receipt of pension benefits under the CFSA Part I who endeavor to undertake a period of Reserve Force service in fulfillment of a requirement anticipated to last longer than one year shall rejoin and recontribute to the CFSA Part I under the terms of "Option 2" at para 2.13 of CMP instr 20/04. This is the guiding principle on which an AFC decision was based and promulgated by the CDS at 5323-1 (D Res) 5 Mar 2012. Notwithstanding this guiding principle, certain circumstances may exist where an application may be made to VCDS requesting an exception which would permit engagement of a CFSA Part I annuitant under the terms of "Option 1" (maximum 330 days in any 365 day period). CFSA Part I annuitants wishing to apply for this position with an expectation of being approved for service under the terms of "Option 1" as detailed in Para 2.13 of CMP instr 20/04 will only be considered: · i
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